Funding – Application Requirements
Evidence Based Practices are preferred. Applications must align with one of the following categories (as defined by KY-ASAP).
- Prevention/Education Projects and Programs: project examples include awareness campaigns and marketing, training events, alternative activities, prevention, and education activities.
- Treatment: project examples include treatment vouchers, transportation for treatment, smoking cessation, recovery programs, medically assisted treatment, and access to treatment options, etc.
- Enforcement: project examples include school resource officer stipends, law enforcement equipment, portable breathalyzers, law enforcement overtime, and other law enforcement related expenditures.
- Harm Reduction: public health approaches that focus on mitigating the harmful consequences of drug use, including transmission of infectious disease and prevention of overdose, through provision of care that is intended to be free of stigma and centered on the needs of people who use drugs.
Applications must also align with Objective 1 or Objective 2 of Goal 1 of the NKY ASAP Strategic Plan which is to be a convening agency for effective community engagement to address new, emerging, and existing impacts of substance use.
- Objective 1 is to focus community engagement and support policy creation in priority areas of substance use including, marijuana, tobacco, alcohol, and vaping.
- Objective 2 is to identify, assess, and respond to new and emerging substance use trends.
Expenditures that are NOT allowable (per KY-ASAP):
Salary · Rent · Capital/building improvements · Inflatables · Rock walls · Bullet proof vests · Bullet proof vests for canines · Building renovations · Park renovations · Home drug testing kits · Furniture · Weapons · Vehicles · T-shirts · Onetime events such as (red ribbon week, project graduation, project prom, etc.)
Standard Application Guidelines
- Questions may be directed to cnew@mhankyswoh.org (Courtney New) until 1/03/2024 at 5 p.m.
- The application should be completed and saved as a Microsoft Word document with the organization’s name in the title along with the words FY25 Application. No PDF copies will be accepted. Example: APPLICANTORGANIZATIONFY25Appli
cation. - Completed applications may be directed to cnew@mhankyswoh.org until Monday, 1/8/2024 at 5 p.m. Late submissions will not be accepted. Please attach a receipt to your email to confirm delivery.
- For-profit businesses, agencies, or programs are not eligible to apply. Any applications received from such agencies will be automatically excluded. The creation of any non-profit organization found to be a mere subsidiary of a for-profit parent company organization may result in forfeiture of all monies and subsequent legal action.
- Applicants must demonstrate a plan to serve the NKY ASAP region. Please provide rationale if the applicant can only serve one county.
- Project budgets must align with the funding ranges listed in the directions.
- Incomplete applications will not be considered.
- Funds will be dispersed in 2 checks- one at the beginning of the period with a signed Memorandum Of Agreement and one at the completion of the project when final reporting is turned in. Fund distribution is contingent upon NKY ASAP’s receipt of funding from KY-ASAP.
- Projects receiving funds must comply with semi-annual reporting to KY-ASAP by submitting a project updates upon request.
- Projects receiving funds must comply with KY-ASAP compliance checks throughout the entire project period. Upon the completion of the fund cycle, funded projects must complete a final report that includes documentation of how funds were spent (and back up detail such as invoices and receipts) due July 15.
Northern Kentucky Board of KY-ASAP
Standard Application Content
No more than 6 pages will be accepted (including budget). Letters of Support and logic models can be provided and will not be counted in the 6 page limit.
Announcement Date: 11/20/2023
Due Date: 1/8/2024
Organization name:
Contact person/name of person requesting funding:
Address:
Telephone #:
E-mail:
Fiscal Agent Name:
Address where (if funded) check should be mailed:
Organization mission:
Description of organization and priority activities:
Project Title:
Amount requested:
Type of Funding: Prevention, Treatment, Enforcement, Harm Reduction
Strategic Plan Alignment:
Goal 1 _Objective 1 _Objective 2
Describe project alignment with selected objective:
Total budget for project:
Please list any other organization funding supporting this project:
Statement of the problem providing specific data:
Summary of the Project that is clear and concise and adequately outlines proposed project and best practices/evidence based programming. Target population, geographic boundaries and number of individuals to be served must be clearly outlined.
List the Specific, Measurable, Attainable, Realistic, and Timely (SMART) goal(s), objectives, and outcomes of the proposed project– if there is a logic model please attach or explain:
Explain project evaluation including process and data source:
List any other organizations you will collaborate with to complete the project:
Start Date of the Project:
End Date of the Project:
Explain the project timeline:
Explain project sustainability plan for after funds have been expended:
Which counties will this request serve? (Please check all that apply.)
__Boone County __Grant County __Campbell County __Kenton County __Carroll County
__Owen County __Gallatin County __Pendleton County
How will the program serve each checked county?
Is this the first request this organization has made to NKYASAP?
__ Yes __ No. (If no, when were past requests made?)
Has the NKYASAP financially supported this organization in the past?
__Yes __ No.
Budget (applications without a budget will not be considered; identify in-kind donations if applicable):
Budget Narrative:
Memorandum Of Agreement
Support and Communication: A signed MOA is required. A mid-year update report is required and will be submitted to the NKY ASAP Director by a designated time and date and should note any progress to date. A final year-end report is required and will be submitted to the NKY ASAP Director by a designated time and date and should note any progress to date. Late reporting will impact consideration for future funding. Should your project require any modifications, please submit those in writing the NKY ASAP Director. Any modifications to the project must be submitted and confirmed in writing to the NKY ASAP Director or MHANKYSWOH, NKY ASAP Fiscal Agent, 11238 Cornell Park Dr, Blue Ash, OH 45242. Project partners may reach the NKY ASAP by phone at 859-431-1077.
Payment: Funds will be dispersed in two payments. The first check is issued when NKY ASAP receives the first allocation from KY-ASAP and the second check is issues when NKY ASAP receives the second allocation from KY-ASAP. Projects are required to keep full detailed financial reporting and NKY ASAP may request a full audit of funds at any time. Projects will only expend funds according to the budget included with the proposal submission.
Signed Statement: “I affirm that a good faith effort will be made to implement the proposal as indicated and understand that an inability to implement the project as written in the proposal, within the time stated, may result in retrieval of all or some of the funds provided by NKY ASAP. “
Reporting Guidelines
The mid-year and final year-end reports will include the following:
Date:
Name of Organization:
Project Title:
Project Period:
Contact Name, Phone #, Email:
Project Overview and Purpose
• State the original project purpose- what did you intend to accomplish?
• State the original goals and objectives that were targeted.
Project Outcomes and Activities
• Provide project outcomes and details of activities performed through this project. If outcomes were achieved or exceeded, please provide narrative highlighting success. If outcomes were not achieved, please provide narrative explaining barriers, etc. What learning can you share?
Project Evaluation
• Describe evaluation method and measurements used for the project. State or describe any evaluation tools used.
• Describe how evaluation data was used or will be used as a result of this project and impact on sustainability.
Highlights you wish to include
• Please send a brief narrative. Photographs, flyers, newspaper articles, etc. are welcome as an attachment but not necessary.
Reports should use Times New Roman size 11 font. Reporting can be no longer than 2 pages (not including attachments). Reports should be submitted via email to NKY ASAP Coordinator and include a “Word” version (not a PDF) and any attachments should be PDF’s.